Alexa Best Small and Medium Business CRM Software - ConvergeHub

New Invoice

To start, go to Revenue from the menu on the left and click on Invoices.

New Invoice can be added by clicking the  button in the top-right corner of the invoices listing page. Detailed information on the Invoice can be added through the General, Details, and Address tabs.

General Tab

  • Account Name: Customer company (required).

  • Contact Name: Optional individual contact.

  • Deal Name / Quote Name: Link to related sales records.

  • Invoice #: Auto-generated or customizable.

  • Invoice Date & Due Date: Define billing and payment timelines.

  • Status: Choose from Open, Paid, Overdue, etc.

  • Template: Select from available invoice designs.

  • Terms and Conditions / Notes Visible to Client: Add billing terms and client messages.

    Details Tab

    • Product / Service Items:

      • Select items from catalog, specify quantity, rate, and tax.

      • Use + add item for multiple line entries.

    • Auto Calculations:

      • Sub Total, Taxable Subtotal, Discounts, Shipping, Adjustment

      • Final Invoice Total, Amount Paid, and Balance Due are calculated automatically.

      • Currency can be set at the bottom.

        Address Tab

        • Billing & Shipping Addresses:

          • Enter details like street, city, postal code, and country.

          • Use “Same as billing” to copy address fields.

            Recurrence Tab (For Recurring Invoices)

            • Recurring Invoice: Choose Daily, Weekly, Monthly, or Yearly.

            • Repeat: Set repetition interval and days.

            • Ends After: Set recurrence limit by occurrences, date, or no end.

            • Choose Recipient: Accounts or Contacts.

            • Reminder: Set up pre-reminders (e.g., 15 minutes before).

              Finally, click Save to create the invoice.
              Click Cancel to discard.