Alexa Best Small and Medium Business CRM Software - ConvergeHub

New Quotation

To start, go to Revenue from the menu on the left and click on Quotes.

New Quotation can be added by clicking the  button in the top-right corner of the quotations listing page. Detailed information on the Quotation can be added through General, Details, and Address tabs.

General Tab

  • Account Name: Select the customer’s company (mandatory).

  • Contact Name: Optional—add a contact from the account.

  • Deal Name: Link the quote to an existing deal (optional).

  • Quote No: Auto-generated or customizable quote ID.

  • Valid Till: Set an expiration date for the quote.

  • Assigned to: Assign the quote to a sales team member.

  • Status: Choose quote status (Draft, Sent, Approved, etc.).

  • Template: Select the layout format for PDF/print.

  • Terms & Conditions and Description: Add supporting text.

  • Price List: Select a predefined pricing structure (optional).

    Details Tab

    • Add Product/Service Items:

      • Select from product catalog.

      • Specify quantity, rate, tax, and discounts.

    • Sub Total & Total Calculation:

      • System auto-calculates line totals, subtotal, taxes, discounts, shipping, and final Quote Total.

      • Choose discount by percentage or flat amount.

      • Optional: Add shipping and adjustments.

        Address Tab

        • Billing Address: Enter or select the customer’s billing location.

        • Shipping Address: Enter separately or copy from billing address.

        • Fields include Address Lines, City, State, Postal Code, Country.

          Final Actions

          • Click Save to create the quote.