How Effective is the Challenger Sales Model in Leading Customer Conversations?

While most of the sales strategies prioritize “relationship building” as a key aspect of the sales process, unfortunately, it is not. A Gartner study reveals that a majority of customers make a purchase decision after thorough product research. Ideally, they do not need a sales rep to give them options regarding what they should buy. And, that’s where a Challenger Sales Model thrives.

Decoding Challenger Sales Model

Buyers these days already have preconceived notions. Thanks to the world of the web that exposes them to a plethora of choices. But, it’s practically overwhelming to decide what serves them best among so many choices. Here, comes the challenger sales process, where the rep takes control of the conversation by teaching prospects what works best for them. In short, a challenger sales rep talks about “why” instead of “what”.

A Sales Process that Thrives on “Challenging” Customers

In a world where choices are endless, B2B Sales gets ahead with a challenger model undoubtedly. It’s about challenging your prospects, where the customer interactions are entirely designed to disrupt their current thinking.

According to the Vice President of Advisory, Gartner, Mr. Brent Adamson, “it’s not about selling anymore. Rather it’s about educating your prospects what works best and the choice is all theirs”. Today, the key to B2B sales hinges on delivering insights that align with the customer’s goals. More than 150% of the buying decisions are driven by “ high-quality, low regret” deals, and the challenger sales process instills that confidence in the customers.

Types of Sales Profile and What Sets Apart the Challengers

The majority of the revenue in a B2B setting is driven by the challengers, says the Gartner report. To figure out what sets apart a star performer, Gartner ran a survey on 6000 sales professionals globally. The data received from the survey clearly defines that there are five different types of sales profiles based on the sales process and specific skillset.

Following image will clearly figure out the difference:

Hard Worker Relationship Builder Lone Wolf Problem Solver Challenger
  • Super motivated
  • Seeks feedback at every level
  • Work hard to convince a customer
  • Nurture customer
  • Focus on building customer loyalty
  • Makes a great customer advocate
  • Relies on hunches and instincts
  • Self-assured
  • Works independently
  • Detailed oriented
  • Extremely focused and reliable
  • Always up for solving problems
  • Have thorough understanding of customers’ preference
  • Debate and challenges
  • Absolute go-getter

Source: Gartner

The role of a Challenger Sales rep is to push the customers from their comfort zone and consider a new perspective. B2B sales rely more on the challengers in recent times, because they can effortlessly place a new product in the market, and build their brand identity as well as a customer base. And, everything in a shorter period. By the time, a relationship builder successfully engages with his customers, a challenger closes the deal.

Moreover, the Challenger Sales process always identifies an unknown problem in the customers’ business, which otherwise remained unidentifiable so far. A challenger works on uniquely positioning the issue so that it can be solved accordingly.

Why Challenger Sales Formula Wins

“Challenger” itself denotes “something that challenges”. In this case, it is the buyer’s preconceived notion. Today, it’s all about the customer experiences that determine their loyalty to a brand. The brand name, products, or service are no more the prime drivers behind purchase decisions. Instead, it’s the experience that you deliver. Undoubtedly, this change in shopping behavior makes things more complex.

Challengers are super successful in this complex scenario as they are adept at taking control of the purchase conversation at every level. The idea is to lead customers in such a way so that they can explore the unique strengths of their organization.

A Gartner study reveals that the Challenger sales model is responsible for 54% of the total revenue of any organization and the other four types of Sales professionals account for the remaining 46%.

Gartner - Percentage of high performers in complex sales by profile

Challenger reps leverage the customers’ understanding of their businesses to deliver new insights and push them to contemplate new ideas, thoughts, and opinions. Maybe the existing product the customer is using is not that cost-effective. A challenger finds such loopholes in the business and directly identifies the same that the customer hadn’t previously considered.

A challenger sales rep then provides a solution in a way that builds customers’ trust and eventually he makes a purchase decision. Contrary to the Relationship Builder, Challengers can effectively build constructive tension, following which a customer is convinced to make the purchase.

Adopting Challenger Sales Process- 5-Steps Guide

A Challenger immediately taps into the prospect’s worst fears and eventually positions it uniquely along with the solution. It not only creates a positive impact on the customers but also gives them high hopes for the solution. At this point, the purchase decision is partially made. Also, driven by a high adrenaline rush, a Challenger sale gives every company its maximum revenue.

Here’s how a business can adopt a challenger methodology. Follow this five-step guide.

Step #1 Warm-up prospects
Introduce your prospects to the problems they are facing. Most of the time, prospects are completely unaware of the problems. A challenger’s job role is to warm up the prospects by telling them about these hidden loopholes. To achieve this, opt for comprehensive research of the ideal target customer. Get data on their pain points, challenges, and needs as well as the products they are using recently.
At this phase, the discussion of a product never comes up. Instead, the conversation mostly revolves around the prospect’s problem. The idea is to get the prospect curious and craving for a solution.

For example, your prospect is using a CRM system that’s traditional and outdated, if considered from today’s perspective. While the traditional system replaces the manual tasks, maybe it exposes the business to a security breach. A challenger talks about this problem and gets the customer curious about a solution that matches their budget as well as their needs.

Step #2 Reframe the conversation
You are already aware of your prospect’s biggest problem in the previous phase. At this phase, a challenger will reframe the pain point to create an opportunity for growth.

What happens most of the time is a prospect brooding over the problems, but intensely lacks the plan to solve them. That’s the golden opportunity for the challenger to position the solution. For example, your prospect must have talked a lot about the risk of security breaches while using an outdated CRM solution. But, with so many options in the market, he is again perplexed about making a choice.

As a challenger, you can run solution-focused conversations and eliminate misconceptions about your products. The moment you steer the conversation right toward the appropriate solution, you are creating an impact. Remember, you are not making a sale at this point, but rather evoking curiosity about something which they cannot solve all by themselves.

Step #3 Create emotion
As already mentioned, customer not only buys features or advantages. There are so many products in the market offering the same kind of benefits and features. What your customers buy is the “emotion” or “ experience”. Even in B2B sales, emotions play a vital role to determine a purchase decision.

The role of a challenger sales rep is to create emotion by leveraging storytelling as a sales tool. You can either tell them what’s great about your solutions or tell a true story about how your product has helped some other customers of yours. A challenger opts for the latter and a relationship builder or problem solver will choose the first method.

Step #4 Highlight your value proposition
For all the sales profiles, this step is quite similar, though a challenger does it a little differently. The prime focus of a challenger is to educate the customer regarding what an ideal solution looks like without even talking about the product. It’s the perfect time to sell your idea because your prospect is already convinced. Keep on guiding your prospects about the possibilities for solving their problem by using techniques that reframe their perspective.

For example, if your customer is unsure about making a decision, your job is to open up his mind by explaining the advantages of the solutions. Real-life stories and case studies help in these scenarios. Tell them what the future will look like if they adopt this solution and help them arrive at a decision.

Step #5 Place the product
The easiest phase is introducing the product. By this time, your prospect is already convinced and you have successfully made an impact on the customers. So far, you’ve identified or discovered the prospect’s problem, reframed it, gained their trust, and already ran a solution-focused conversation. It’s time to introduce the product. Many customers won’t even care to ask about the brand name and the product itself, because he has already bought the “ experience”.

Master the Challenger Sales Techniques

  • Identify the prospect’s problem as a unique growth opportunity
  • Present a solution instead of selling the same. Talk about the ways it can solve their problems
  • Challenge the customers and make them contemplate the new solution.
  • While closing the deal, never negotiate on the price point. Because negotiations often lead to a misconception that the product is not worth the price. It affects the qualitative value of the product.

Does the Challenger Model Work

Well, the data reveals the fact. Here’s a look at the latest available data about the efficiency of the Challenger Sales Model in a B2B business landscape.

  • 40% of the revenue generators are using the Challenger style , unlike the other sales process, published in the book called “The Challenger Sale” by Matthew Dixon and Brent Adamson
  • Only 7% of sales professional relies on relationship building in the complex sales process.
  • Over 50% of expert performers mix the challenger model in their existing sales process.

Wrapping Up

These days the sales process is becoming way more complex than it was a couple of years back. Customers nowadays make an informed choice while buying a product or service. They do their own research before connecting with a sales rep. In this complex scenario, brands depend on the Challenger Sales model to close deals.

Today, it’s more important to teach your customers that the choice they have made may not be an ideal one. Maybe they need something that addresses their needs and preferences in a more streamlined manner. A challenger does it right and transforms your prospects into loyal customers.

How AI CRM is Transforming Your Business

Artificial intelligence or AI CRM is making quite a buzz these days. In the 21st century, where every business is seeking digital transformation to scale up, adopting AI capabilities has become a survival imperative. From business operations to sales processes and customer relationship management, AI is playing a vital role everywhere. With built-in AI capabilities, CRM has already secured the #No.1 position as a MarTech tool.

The concept of AI-driven CRM is quite new, however, they take Customer Relationship Management to the next level. An all-in-one CRM like ConvergeHub is featured with AI capabilities that help manage all the key tasks with the highest level of accuracy and zero manual errors.

This piece is an in-depth look at how businesses can leverage the power of artificial intelligence-enabled CRM. According to a recent Deloitte report “Data and AI will have a dramatic effect on customer interactions in the coming years.”

Business Benefits of Adopting Artificial Intelligence

In a business context, Artificial Intelligence performs tasks that are difficult for humans, often due to time constraints or other factors. On the contrary, it is more effective to use an AI tool instead. For example:

  • AI CRM tools can offer smart suggestions, elaborate insights, and actionable forecasts so that the sales reps can incorporate these elements into lead management, quotes, and sales pitch.
  • It helps you make decisions about improving customer service or product development by identifying trends in customer behavior over time.
  • AI offers excellent product recommendations based on past purchases or searches, or even helps you learn about topics you are interested in..

Customer Service Support, Marketing Analytics & Lead Generation

When it comes to customer relationship management, AI tools perform a wide range of functions in business, such as customer service support, marketing analytics, and lead generation. With ConvergeHub, users can expect:

  • Exceptional Customer Support –AI powered CRM systems are equipped to process large sets of data into insightful business information. SMBs with complex databases are highly benefited with this. This is absolutely great for the companies who have made recent changes in the policies to have more clarity on organizational structure as well as for making better business decisions.
  • Marketing analytics – Real time marketing analytics helps businesses gain detailed and up-to-the-minute information on specific marketing campaigns so that the marketer can decide on the correct efforts. This also gives him necessary ideas on what needs to be updated in the current marketing plan. The whole idea of the real time market analytics is to make sure that the marketers get to know about performing and non-performing campaigns and get to know what fits in and what does not.

Speed and 100% Accuracy With Zero Manual Error

AI CRM like ConvergeHub helps your business perform tasks at the highest speed, without compromising on the accuracy level. AI-powered CRM tools automates lead scoring, lead management, and campaign management, thus allowing you to focus on what matters most—your goals for the day.

  • Lead Scoring: ConvergeHub can score leads by in-depth behavioral analysis from their real-time interactions with your website or app, so that every lead is treated equally.
  • Campaign Management: Using an advanced algorithm, ConvergeHub helps you to create highly personalized campaigns based on the behaviors of individual users, such as age range or gender preferences. Also, you can access data from other sources like Facebook ads or Google AdWords PPC ads when making decisions about creating new campaigns or adjusting existing ones based on performance results over time.

Automates Routine Tasks

Artificial Intelligence CRM like ConvergeHub automates routine tasks like adding contacts to certain lists, or updating the inventory list, so that you can focus more on crucial jobs.

For example, if you’re a salesperson and have a list of prospects in your CRM that need follow-up calls, ConvergeHub will automatically add these contacts to an automated dialer task that schedules those calls for the following week. If a lead hasn’t responded after two weeks and was marked as “prospect,” ConvergeHub will automatically send out a system-generated email reminding them about their opportunity or product offering.

  • Client nurturing: ConvergeHub also helps you nurture and manage existing relationships with customers. It sends out automated emails to your customers reminding them about upcoming orders or discounts on products they have previously purchased from you or others in your company (such as third parties)

Real time Analytics features help SMBs decide what went wrong at what touchpoint. It helps them decide what kind of updates are required to be implemented and how things are to be nurtured. Business decisions are always based on real-time data.

  • Lead Management: With ConvergeHub, each lead will be assigned a score based on their behavior, which allows you to prioritize your sales team’s time. This means that every lead can be given equal attention and treated as if they are of the same value. Artificial Intelligence also enables ConvergeHub users to send out emails to customers who have been inactive for a period of time, so you don’t lose contact with them. 

For example, if your CRM is connected to an email marketing platform like MailChimp, a CRM tool will automatically send out a welcome email upon signup that explains how the system works and encourages users to connect their social media accounts or import contacts from their existing email account.

Prioritize Lead Management

Lead scoring is a method of prioritizing the time you spend on each lead, based on their likelihood to become customers. As soon as your leads convert into paying customers, they are prioritized accordingly in your CRM system.

This is specifically helpful for businesses that have a potential customer base but are dispersed across multiple sales teams or departments within a company. It also helps companies dealing with multilevel sales processes and have different priorities based on how soon they are to close deals.

A Harvard Business Review article titled ‘How AI is Changing Sales’ states that AI algorithms can instantly impact five core areas of sales– forecasting, price optimization, upselling & cross-selling, lead scoring, and performance management. When Artificial Intelligence supports Customer Relationships, both can provide comprehensive information on all these parameters and result in a higher number of closes.

AI-powered CRM Enhances Customer Engagement & Retention

AI-enabled CRM tools can help create a tailor-made experience and interactions by determining the psychological status of your customer from their conversation pattern. Modern-day CRM tools can also perform a sentiment analysis by analyzing caller intent as well as the tone of the conversation to comprehend customer satisfaction levels in real time. With all such insights at your access, it’s easy to craft a winning customer engagement strategy and identify potential problems in the existing one. Accordingly, quick actions can be adopted to lower the escalation cases.

Boost Productivity and Efficiency

AI CRM like ConvergeHub is an all-in-one solution. Offering an enterprise-grade solution for Sales, Marketing, and Customer Support teams, it maintains the perfect coordination between all three. With all data at a single location, it helps all the departments to work in tandem while improving the productive efficiency of the organization. Also, you get crucial customer insights to develop an effective Sales funnel.

An all-in-one enterprise CRM results in a higher volume of Sales closures, customer retention, and more. Simultaneously, seamless integration between multiple teams will boost productivity and revenue generation.

ConvergeHub Understands Your Customers

ConvergeHub understands your customers as you do. It facilitates ease of communication, organizes customer data, and boosts customer service functions- all from a single location. Being AI-powered, it also streamlines operations in a way so that customer grievances are quickly addressed.

Wrapping up

At ConvergeHub, we believe that the power of artificial intelligence is only going to increase in the coming years and we’re excited to be at the forefront of these developments. Share your thoughts with us.

How to Choose the Right CRM Software for Your Business?

Fostering a healthy customer relationship is at the heart of every business. Doing it right can bring you sustainability and increase your brand recall. Companies nowadays invest in CRM software to seamlessly communicate with customers, thus building a better conversational experience.

However, choosing the right CRM software often seems overwhelming. Here, we will be talking about three different types of CRM systems and how to choose the right product that streamlines customer management for your business.

Customer Relationship Management is a Business Imperative in Recent Times

Customer interactions determine business success to a great extent. More than 80% of customers prefer conversational experiences while interacting with brands. In fact, customer journeys nowadays depend on their interactive experience across various channels.

Operational CRM Systems

Operational CRM takes care of the buyers’ journeys at every touchpoint. It comes with a variety of tools that help businesses gain better visibility of customer journeys. Starting from the first level interaction at the brand’s website to the entire lead management process, operational CRM keeps a tab on the customers’ journey through the sales pipeline and tracks their behaviors throughout.

A good operational CRM tool comes with automation features for marketing, sales, and services. These three segments are otherwise handled by the employees. Automating these three primary roles frees up a whole lot of time for the employees, and they can invest in tasks that require human intervention. It helps businesses scale up by providing superb customer service.

Features of an Operational CRM

Contact Management: Keeping a track of leads is absolutely hassle-free when it’s automated. With an operational CRM, you can manage the details of your leads from a central platform. The automation feature captures the details as soon as a prospect interacts with your brand. Thus, it’s easier for the team to carry the conversation from any level. It also ensures that no contacts slip off the funnel.

Keeping track of leads’ behavior: Operation CRM system can keep a track of the leads’ behavior across their journey. As a result, you can easily decide the scoring capability of any particular lead. You can segregate a high-priority lead, a prospective customer, and the leads spending more time on your website. This way, you will know which leads to nurture by personal touch or automation.

Sales automation: With sales automation features, the sales team of a company is assigned tasks based on customer actions and deal value.

Marketing Automation: It helps in effective marketing to your leads. When you already have the contact details of your prospective leads, you can easily add them to your email funnels and update them with new information. Also, it helps differentiate a warm lead from the cold ones and marketing accordingly.

Collaborative CRM Systems

Collaborative CRMs are named after the work it does. It’s meant for collaboration across teams. This tool helps share customer information across departments, vendors, suppliers, and internal and external stakeholders.

While operational and analytical CRM can perform the job of a collaborative system, many companies still want to invest in collaborative CRM systems separately. The reason is, collaborative CRM is exclusive to customer service that works for improving customer satisfaction, retention, and acquisition.

Features of a Collaborative CRM

Interaction tracking: keeping track of every interaction is the primary role of collaborative CRM systems like ConvergeHub. It gives access to customer interactions to every customer-facing team, right from sales to community management. It includes

  • Feedback from the support team on each and every deal
  • Community conversation regarding new products
  • Notes from the sales team to carry out the further interactions

A collaborative CRM eliminates silos and provides access to information for every team.

Managing customer relationships: Keeping track of customer interactions across every channel helps in the seamless management of customer relationships. When a new customer arrives, a collaborative CRM helps track their preferences, needs, and goals. It keeps all members of the customer-facing team on the same page, thus enabling them to deliver a more personalized experience.

Document management: Collaborative CRMs take care of your documents. They provide a central platform to store all your documents. It keeps things organized and provides access to every stakeholder so that you don’t need to hunt down the important documents in your local folders.

Analytical CRM Systems

Analytical CRMs like ConvergeHub empower you with customer data to develop various crucial business insights. It is featured with multiple digital tools that collect a huge volume of data, analyze it and translate it into business insight. With Analytical CRM, you get data from every level of the customer journey. Thus, it’s easier to see and decipher the behavioral trends of the customers, according to which brands can develop their marketing strategies. It helps them decide which leads will translate into customers or subscribers. Analytical CRM gives you every possible information about the average deal cycle, monthly recurring revenue, customer retention rates, and more.

Features of an Analytical CRM

Data mining: As the name suggests, Analytical CRM works as a data hub. It stores and organizes crucial data in one single database that is easily accessible. It applies statistical analysis to identify behavioral patterns and sales trends in your data and segregates customers accordingly. The purpose is to track the right audience at the right time.

Upsell and cross-sell opportunities: Brands get an insight into customer behavior from their previous purchase trends. It clearly shows you how to target your leads- upsell or cross-sell.

Constructing buyer persona: Analytical CRM not only captures data and extracts the pieces required for constructing buyer persona. It helps you understand your customers’ needs and preferences and accordingly craft marketing campaigns. It helps brands deliver personalized experiences, which further makes a difference to your bottomline.

According to a recent study, 93% of the brands using ConvergeHub have exceeded the lead and revenue goals by creating a buyer persona. 87% of the brands have seen an increase in customer retention rate by using the analytical features of the tool.

Sales forecasting: Most importantly, analytical CRM helps evaluate past sales trends, thus making a great prediction about the future. It can predict a rise and a dip, based on data. Thus, companies are able to decide on their inventory and staffing, and revenue on a seasonal basis.

Analytical CRM, to say the least, can help companies keep a track of every touchpoint so that it becomes easier to figure out where the best customers come from. Also, you know which of your marketing efforts are creating the best impact and which are not.

Steps to buy a CRM solution for your business

Investing in the right CRM solution will help maximize your profits, cut your operating costs, and boost IT efficiencies, but with many options available, what selection criteria should you use to make the right decision for your company? Knowing that not all CRM solutions are equal, it becomes a matter of serious thought to choose the right one.

Understand the CRM Concept

There’s no point of investing in a CRM if you and your people have a vague understanding of this software tool. Remember once you are equipped with all the necessary information, it can be easy for you to test the knowledge base of the vendors. Let’s say, you can ask your vendor for a few functionalities and see if they can explain them in simple terms. If the vendor fails to provide a convincing explanation on the functionality of their CRM application- do not buy it.

Know Your Purpose

Before you dive in, it’s important to understand why your business requires a CRM. A well planned CRM strategy coupled with the right tools can prove to be very powerful – only if you know what precise goals you want to achieve through it.

  • Do you want to produce powerful sales and business insights that will make your business more profitable?
  • Do you want to scale your operation to make it more productive?
  • Do you want to centralize your business and make it more organized?
  • Do you want an organized history of your contacts, leads, accounts and deals?

Installation Timeframe

How soon do you want or need to have your CRM up and running? Remember there’s no point of investing in a CRM that you have to wait nearly a year to use? Do ask the CRM vendor how long they expect the implementation to take.

Your job isn’t done when the CRM is working; it’s only complete when your team is actually using it. So do take into account factors such as busy seasons and other company events that may get in the way of a timely implementation and adoption.

Encourage user adoption rate

With so much money invested in CRM, it’s important to address an alarming concern that can hinder your CRM strategy– a low adoption rate. Look for a CRM solution that encourages user adoption. In the words of a CRM strategist – ‘’Find a CRM partner who minimizes friction so your team can easily use it.’’

Two factors to ensure higher user adoption:

Zero Input

Too much time should not be put into feeding the data into the CRM. Remember you do not want to turn your top salespeople into typists. Henceforth, try and choose a CRM that has easy and quick data import/export features.

Easy UX

No one wants to work with a confusing CRM with too many unnecessary fields. CRMs help produce profits, not by virtue of their existence, but because they smoothen the sales cycle. They track the tasks and data relevant to closing deals. Consequently, look for the CRM with a great UX that helps you customize the software according to your business requirement.

Mobility

A CRM that works when you’re sitting at your desk might not necessarily work in the field, or on a plane. Worried? Well, mobility is a key-driver in overall CRM value to make sure the experience is seamless from desktop to mobile. As a result, try and look for the solution that meets your team’s needs, irrespective of their geographical location.

Questions that are worth considering:

  • Is the experience in desktop and mobile smooth?
  • Does the CRM offer mobile applications for Android and Windows?
  • Does the CRM automatically sync to ensure information is up to date all the time?

Integration with other tools

What are the key tools or programs you need the CRM to work with? Select a CRM that integrates with the tools your company already uses. This will help you manage your entire business from a single interface, without having to juggle with multiple browsers.

Factors to consider:

  • What email/FAX marketing tools does the CRM integrate with?
  • Does it have an online meeting and video conferencing feature like GoToMeeting?
  • Does it offer integrations with social media platforms such as Facebook, Twitter and LinkedIn?
  • What about document storage like Box?

Is the CRM user-friendly

Most often CRM selection is made without input from the people who use them. Do not follow the same strategy. Understand while the involvement of the executives and IT leaders is important, end user adoption holds greater significance. A detailed understanding of how the people work; their personal pain points, concerns, objectives, fears and suggested improvement areas can help in choosing the CRM application with the right fit.

Note: Many companies involve a fraction of users to give their inputs in the CRM selection process. Doing this ensures that the company has a better understanding of what the users think is important, and later when the selection is made, there is a team of end users who can help accelerate adoption among their peers.

Consider information system linkages that will meet the compliance requirements

HIPAA is important for health care industries. Similarly, Graham Leach Bliley is applicable for financial services and Sarbanes Oxley (SOX) requirements for public companies. Remember each regulatory body mandates specific ways in which data can be handled.

Does it fit your budget

Traditionally-delivered on-premise software: It requires users to own and maintain the technology infrastructure viz. servers, storage, disaster recovery and networking capabilities, plus personnel. On-premise CRM solution involves an initial cost along with an annual maintenance fee.

Cloud-based SaaS software: Software as a Service (SaaS) is a software distribution model in which the applications are hosted by a vendor or service provider. The application is made available to customers over a network, (typically the Internet). While there is no infrastructure cost, the software cost is applicable on a monthly subscription basis.

Note: earlier, the smaller, cash-constrained companies used the cloud while the larger companies with IT resources used on-premise. However, gradually, this division has blurred. Increasingly, large companies are employing cloud-based applications due to the several benefits that it poses such as shift of labor costs and hardware requirements to the vendor.

Features of an Effective CRM Solution

Several considerations come into play when you are selecting a CRM Solution for your company. Here’s a look at the key features that you must consider while choosing one.

Reports/Key Insights

Think about what metrics you as the business owner/manager need to see – and make sure the CRM you choose will readily provide you with those insights.

Deal Acquisition Report
It will include the number of deals registered over a period of time.

Deals by expected close date
It will tell you the total number of deals in the pipeline and how much of that amount your business can realistically expect to bring in.

Sales Funnel Analysis
It will tell you where your team stands at all points in your sales pipeline and what your business has to lose or gain.

Easy import/export of Data

Data import and export is a common activity that takes place while using the CRM. Since data is a key business asset, it cannot be overlooked.

Here are 2 basic queries you need to consider:

  • How well does the CRM document the import/export process?
  • Can users import/export the data by themselves or will they require the IT department?

Customization

Your business is unique. Make sure the CRM you choose can adapt to your line of business. For example, the sales cycle of a real estate agent is different from the sales cycle of a service based company. Consequently, look for a CRM that allows you to customize your reports, drop downs and add custom fields, so it makes sense for your business.

Growth & Scalability

Looking for a CRM solution now, in all probability you would not like to go through the same task again in a year. Isn’t it?

Hence, considering this fact, it should be your #1 priority to select a CRM solution that can scale you’re your enterprise. In the words of a CRM strategist – ‘’Irrespective of the nature and size of your business, you have customers to manage, sales to track, marketing to execute and teams to coordinate. Thus, business entrepreneurs should always opt for a CRM solution that is simple to use, intelligent and powerful to benefit the bottom line and most importantly grows with the enterprise.’’

Example – With time, your team will grow and most likely you’ll want to assign different permission sets to different users. In such a scenario, you will benefit only if you have CRM solution that enables you manage sharing of information at different levels.Using role based permissions feature, you can easily create hierarchy and set data security rules on who can access what information, (depending on your business’s evolving need).

Automation

Make sure the CRM system you choose is able to reduce redundancy by automating certain tasks.

Key automation features to look out for:

DRIP Automation
ConvergeHub Cloud CRM solution offers DRIP marketing manager which is a powerful tool to schedule your campaign. Using Converge, you just need to set the trigger for the date and set a span for the campaign to run. The rest will be taken care of by Converge DRIP marketing automation.

Task Reminders
You’re busy and you need help staying on top of everything and so you have decided to invest in a CRM right? Find a CRM that allows you to take a quick look at your day’s activities.

Precisely, you should be able to

  • Schedule, reschedule, organize, add and edit your tasks from a single screen interface of the CRM
  • See forecasts on sales deals
  • Check tasks and projects based on their due dates.
  • Share your calendar with colleagues and acquaintances.
  • Get intimation about upcoming events/meetings.

The Final Takeaway

When you’re selecting a CRM, you’re not only selecting a product, you’re selecting a partner. With this thought in mind, you cannot afford to ignore but answer these questions before making the final plunge:

  • How would you rate your interactions with the CRM vendor?
  • What are their customer service and support options?

Most CRM vendors can try to hard sell, only to neglect you once you actually become their customer. Be sure to select the right vendor who shows you the true light to CRM success.

ACV vs. ARR : A Guide for SaaS Companies

The SaaS growth has already exceeded $176.62 billion- growing 16% in just one year. Expectantly, in 2023, the SaaS market value will reach $208.1 billion. Experts are also hoping for a 17.5% increase in SaaS revenue in the coming years.

Now, SaaS companies have multiple options to choose from, when it comes to the metrics for measuring growth and managing it. However, not all metrics can add value to the departments like sales, management, or marketing. But if your business model provides yearly subscriptions and contracts or it is a big SaaS company- you should know about annual contract value (ACV) and annual recurring revenue (ARR).

In this piece, we are discussing ACV and ARR individually, their respective differences, and how these metrics influence your business growth.

What Is ACV?

The annual contract value is one of the key metrics to show the worth of a potential customer contract- by normalizing and averaging the value of the contract over one year. With ACV, you can measure the dollar value of the customer accounts- based on:

  • Differently priced plans
  • Monthly subscriptions
  • Multi-year contracts

The ACV sales calculations depend on the recurring revenue generated by an account or a client. It is less likely to have initial setup, administrative, or training fees.

How To Use ACV

ACV can normalize your contract amounts. You will be able to use it for:

  • Comparing customers whose contracts differ in the type of duration
  • Providing better service to the individual client- to those who have long-term potential
  • Discovering which of the accounts provides the greatest source of revenue

Here’s an example of what ACV is in sales:

You have closed numerous subscription-based deals- that involve different periods and different prices. Now, you want to calculate the annual sales quickly. With ACV you can calculate the average revenue of all contracts that you initiate.

What Is ARR?

With annual recurring revenue, you can calculate the recurring income that your subscription accounts generate.

ARR calculations:

  • Let you measure the recurring revenue at a set time
  • Measure the complete value of the recurring revenue on an annual basis
  • Eliminate one-time charges into account

How To Use ARR

As ARR predicts annual income from the subscription accounts- it is great for indicating financial health. You can use it for:

  • Tracking your revenue growth over time
  • Analyzing sales, retention, and marketing strategies- also improve upon those strategies
  • Predicting revenue by pinpointing revenue fluctuations from subscription renewals, upsells, and cancellations.
  • In case your SaaS company offers monthly subscriptions- you would want to calculate “monthly recurring revenue” or MRR. You will get the ARR value by multiplying the MRR x 12.

    ACV vs ARR: The Differences

    Now we know that ACV and ARR both measure the annualized contract values- but there are fundamental differences. Businesses use ACV metrics to measure a single account over multiple years. Whereas, ARR measures multiple accounts at once:

    For example, you have two customers.

    • Customer X pays for a $500 annual subscription plan- therefore, their ACV is $500
    • Customer Y pays for a $1,000 annual subscription plan- therefore, their ACV is $1,000

    Meanwhile, the ARR is $500 + $1,000 = $1,500

    The above example is a familiar one- the measurements can be used in various ways based on companies. Like, SaaS companies do not see ACV as a standard metric.

    Here are the main differences between ACV and ARR to understand:

    • ACV is used for measuring the income from a single, subscription-based account or contract. ARR measures the revenue of all the subscription-based accounts or contracts of a company.
    • ACV formula can vary depending on the company. ARR has a standardized formula for most companies.
    • ACV calculates annual contract value in average dollar amount which remains normal across a year. ARR calculates recurring total dollar amounts that are generated annually.
    • ACV may include initial or one-time contract charges. ARR never includes initial or one-time contract charges.
    • Comparatively, ACV is limited in scope when you apply it in isolation, but best to use it with other metrics.

    ARR can track revenue growth and can be used for better business, sales, and marketing decisions.

    Calculating ACV and ARR

    Companies can interpret ACV and ARR a little differently. It’s okay as long as the calculations run in a standardised way and everyone is on the same page.

    Calculating ACV

    The standard formula of calculating ACV per account:
    ACV= Total contract value divided by number of years
    Suppose a customer has signed a five-year annual subscription contract where the total value of the contract is at $2500. The ACV calculation will be:
    ACV= $2500/ 5 = $500
    But what happens if another customer opts for a three-year, monthly subscription contract at $90 per month? Here’s how to use the ACV formula to normalize a customer’s contract over a year.
    Annual subscription rate = $90 x 12 months = $1080
    Total contract value = $1080 x 3 years = $3240
    ACV = $3240 / 3 = $1080
    Calculating ACV Across Multiple Contracts
    There are creative ways- one can use ACV for making certain data easier to understand.
    For example, you can get average ACV of multiple contracts with this simple formula:
    Average ACV = Total ACV of contracts divided by number of contracts
    You can use the formula in various ways.

    Calculating ARR

    Here’s a fast and easy method to calculate ARR- it’s a much more accurate and standard method. First, you need to subtract the non-recurring income source from the annual revenue of the previous year.

    ARR = Complete annual revenue minus Non-recurring revenue

    You will get a general view of what your ARR looks like. But this formula of ARR doesn’t consider if there’s any change in customer subscriptions.
    SaaS companies may use the annual run rate for the first year- instead of using ARR. It’s better to use an annual run rate to get revenue forecasts- helps to get more data to work with.

    Standard formula to calculate ARR:

    ARR = Beginning of the year ARR + Gained ARR from new customers + Gained ARR from subscription upgrades – Lost ARR to subscription downgrades – Lost ARR to customer churning

    Let’s assume you have 200 annual customer subscription contracts on 1st January- each of the contracts yields $1100 in recurring revenue.

    In case, everything remains unchanged in the coming months and there is no non-recurring revenue- the ARR will be equal to the total annual revenue from last year or, 200 x $1100 = $220,000.

    Now, let’s say over the year some changes unfold in your company:

    • Gains 30 new $1100 customer subscriptions- (30 x $1100 = $33,000)
    • 5 existing customers downgrade to $900 subscriptions; loss count – (5 x $200 = 1,000)
    • 10 existing customers canceled their subscriptions; loss count- (10 x $1100 = 11,000)

    Now to determine the ARR in real time, put the amount in the above-mentioned formula:

    ARR = $220,000 + $33,000 – $1000 – $ 11,000 = $241,000 (If we assume there are no upsells in a year)

    If the company offers monthly subscriptions, then you can calculate the MRR following the above-described formula. Then to retrieve the ARR value, just multiply the result by 12.

    Tools For Analyzing The Metrics

    You may feel overwhelmed by all the revenue metrics tools including ACV, and ARR- but don’t worry, there are analytical tools that make your job easier. With some analytical tools, you can see real-time sales data inside a CRM along with the overall view of your business performance.

    When you can track the recurring revenue using a CRM tool- it gives you a solid ground to use the data for upselling, subscription costs tweaking, cross-selling, or measuring ACV sales.

    Who Benefits From Using ACV and ARR? What For?

    So, who is going to benefit from knowing the terms like ARR and ACV? Any B2B companies, startups, SaaS sales teams, SaaS marketing teams, and management professionals with subscription models can reap the benefits.

    Sales Representatives
    If you are a sales representative, ACV can help you to analyze your customer base and identify the accounts that may need your timely attention. Here’s how these metrics benefit you:

    • Initiate retention strategies
    • Get in touch with the customers with add-on products or services
    • Negotiate with them for an extension of the contract

    Also, you can track your annual sales income with ACV.

    Sales/Marketing Managers
    Are you a sales or marketing manager? You can utilize ACV and ARR along with a variety of sales dashboard templates for:

    • Tweaking the training efforts
    • Monitoring the team’s performance
    • Taking profitable decisions and offering better recommendations to the department

    C-Suite Professionals
    If you oversee company finances, you can use year-after-year ARR comparisons for improving the projections and timing:

    • Company valuation
    • Hiring additional staff (if need be)
    • Get forecasts of future revenues and annual budgets
    • Large capital expenditures

    When you are using ARR metrics, it helps you to witness new cash inflow and/or outflow.

    Conclusion

    Now, you have a better idea about how companies view and use ACV and ARR metrics for both team and personal performance. Here are a few benefits you can receive from measuring regular revenue:

    • Customer success and how sales strategies are working
    • Better product development and marketing strategies
    • Investment decisions based on future planning

    When you understand the results better, your team will thrive- leaving a positive impact on your business.

Why Customer Service Training Is Important?

“The true purpose of a business is to create customers and keep them,” said Peter Drucker. This still stands true even today, when an ever-changing business landscape makes cut-throat competition a reality. To make you stand out from the competition, your customers are your biggest stakeholders. Recognizing your customers’ purpose is extremely crucial for business growth.

Business growth strategies today are more purpose-led, with customer centricity as one of their key aspects. On the contrary, companies that fail to recognize their customers’ needs and instead show a blatant dedication to profitability set themselves up for a negative backlash. In the long run, such companies will cease to exist in the face of aggressive competition.

However, earning customer loyalty is not an overnight affair. Every interaction you have with your customers (or potential customers) affects your business’s bottom line. Having trained support agents will help you have:

  • Accelerated customer satisfaction
  • Positive word of mouth
  • Higher customer retention rates
  • Increased profits
  • Business Benefits of Excellent Customer Service Training

Serving customers in the way they want is an acquired skill. The particular training helps your support agents/representatives to move a step further. However, when you recruit, make sure that each of your service representatives comes with a baseline knowledge of the organization. Only then, they can effectively communicate with customers or be eligible for the training itself. Here are some of the traits of an excellent customer service rep:

  • Patience
  • Approachability
  • Empathy
  • Assertiveness
  • Politeness
  • Initiative

While some employees already have these above traits, others can hone their existing skills. All it takes is the right attitude to learn and adopt the skills in their day-to-day interactions. Effective training will make them comfortable in customer-facing situations.

Representatives must remember that customer service is a demanding role. An employee may come across a discontent customer who behaves in a certain manner. In that case, your reps must know how to cope with the complaints. Here’s how proper training contributes to a company’s customer success journey.

Increased Employee Motivation

A trained representative understands that the company is taking care of his skill development. This not only works as a motivation but also helps him develop an emotional connection with the company. At this point, the customer support representative will work for the success of the organization and help brands connect with the customers better.

Increased Employee MotivationIdentify Weaknesses And Improve Employee Confidence

Facing customers in a stressful situation is not easy. Not every employee has the same level of confidence. Some come with a go-getter attitude while others practice mastering the skill. The biggest benefit of customer service training is that it helps your representatives identify their weaknesses and improve them over time. The training helps reps to gain a new level of confidence and deal with customers regularly.

Increased Customer Satisfaction, Retention Rate, and Loyalty

The prime focus of customer service training is to improve employees’ problem-solving skills, communication, listening, team-building, and organizational skills. When employees are well-versed and trained in all these different aspects, they can deal with customers seamlessly.
The training involves back-to-back sessions to help reps solve various problems effectively. It elevates the customer satisfaction level, which automatically boosts customer retention and loyalty. Customers feel respected, valued, and appreciated as customer service representatives put their best foot forward.

More Profits

As already mentioned, a trained customer support representative is highly motivated and makes efforts to run meaningful interactions with the customers. It increases customer satisfaction, retention, and loyalty rate, your business starts to thrive:

  • You receive more engagement by nurturing your existing customer base
  • When your customers share their experience with others, word-of-mouth adds to your existing reputation.

Customer Service Skills

Customer service is more than just responding to various customer complaints. It takes soft skills to “study” a customer’s emotional cues, help them according to their needs and keep calm if things get heated. It’s important to evaluate if your support agents have the fundamental skills to deal with customers.

  • Emotional Intelligence
    A person with emotional intelligence has respect for others’ emotions as much as his own. Most of the time, the problem arises from conflict resolution. A person doing it well wins customers. Accordingly, the customer service training module is always focused on making your customer representative learn empathy and behave accordingly under pressure. They are trained to project positive moods on customer complaints and take the situation under their control.

  • Active Listening
    Active listening is one of the key skills for customer service. When a customer is facing some issues which they are unable to solve right at that moment, they open a support ticket. As they want to be heard- reps must develop the skill of active listening. Customer service training helps the reps to improve their skills of listening. It’s important to listen to what the customer wants to say and respond clearly. It shows that your company respects what customers have to say. When a customer feels valued and recognized, it diminishes the incidence of stressful situations.

  • Digital Voice
    It’s difficult to maintain the voice of a particular message when you send it via text using email as well as social media. Mostly, these are system-generated messages which often do not have an emotional vibe. However, a friendly way of online communication is a critical skill that connects brands with customers. The customer service training helps your support representatives master the digital voice and convey the right message in a positive, casual tone- irrespective of the channel. It helps them develop the patience as well as the skills to maintain their voice even under pressure.

Learning Cross-Selling & Upselling

Acquiring new customers requires multifold spending, instead, it’s wiser to nurture the current customer base for increasing sales. Once your brand has a significant customer base, you should push towards up-selling and cross-selling. Your customer service reps must be effectively trained for cross-selling and up-selling. It helps in winning customers’ trust and at the same time brands can encourage their existing customers to out-try new products, which further translates into a higher level of sales.

Learning Customized Analyses

Customer service representatives must learn to perform customized analyses of their products. It helps them identify better ways to double their customer’s usage. A well-trained representative comes with a wider knowledge base regarding products as well as the consumers’ requirements which help them make better analysis while living up to the demands of the customers.

Customer Service Skill Building Procedure

Customer service training is a great way to boost confidence in the service representatives and deal with the customers. At the same time, you need to make sure that the employees understand your brand goals, products, and services thoroughly.

There are distinct sections in customer service training. As mentioned previously, your service reps should be up to date with your procedures, products, and services thoroughly before you send them for training. You can start off using practice materials like multiple-choice questionnaires, presentations, and quizzes.

  • Your employees should be familiar with the core values of your brand and reflect those values when they interact with your customers
  • Post learning sessions, the reps can practice interactions with the customers in real-time. This gives you the chance to spot the strengths of each individual and areas for improvement in their approach
  • The customer service training module must include lessons on how to deal with uncomfortable situations in a stress-free environment. As the representatives regularly practice standard procedures and go through different scenarios, their confidence level automatically goes up. It is especially helpful when the sales reps have to deal with customer complaints

Deliver Sustainable Customer Service Experience

Customer service training helps every representative to be on the same page. They are already equipped to deliver excellent service and communicate brand values to customers. Proper training will l help the representatives engage with the customer more confidently and connect with them on an emotional plane. It further translates into a long-term revenue source for the company.

Conclusion

One must know that customer service training doesn’t mean “one solution fits all” areas. After all, from organization to organization, goals are different, so the customer service strategies will differ too. In order to see success in their customer service training, leaders must document the training and apply strategies thoroughly. It will help them to evaluate and review which strategies work and which don’t. Regular training sessions are the best way to ensure the efficacy of the training on your employees.

For many companies, the customer service team is often an afterthought. They also refrain from making investments in training. However, proper training helps the representatives develop a connection with the customers, who are the source of your company’s revenue.

Keep in mind that delighted customers are the outcome of excellent service and they are your best advocates — even better than your most talented marketers. They work to bring in new business that further becomes your steady income source.

All about Customer Service

An organization’s success depends on the quality of support their customers receive-both before and after buying products or services. It’s not always a hearty conversation, but the convenience and the quality of your service determine a lot of your customer success journey. The objective is to make your customers feel at ease and have an enjoyable experience with your brand. Precisely, customer service is more about resolving a customer’s problem and closing tickets than selling products. Beyond delivering instant support and taking care of customer problems, your support agents need to create an impact on your customers.

An organization’s success depends on the quality of support their customers receive-both before and after buying products or services. It’s not always a hearty conversation, but the convenience and the quality of your service determine a lot of your customer success journey. The objective is to make your customers feel at ease and have an enjoyable experience with your brand. Precisely, customer service is more about resolving a customer’s problem and closing tickets than selling products. Beyond delivering instant support and taking care of customer problems, your support agents need to create an impact on your customers.

Today, every business knows that customer service is a key area of any business organization. It plays a strategic role to drive an organization’s success.

The Importance Of Customer Service

Customer retention is the primary objective of every company. When customers are happy- they are more likely to do business with the brand/company. And when you keep your current customers happy through extraordinary customer service, it reflects in your business growth. Also, it is easier to sustain current customers instead of attracting new ones because that would knock the expense chart.

Customer service differentiates your brand from your competitors- competitors who come from your industry. The service team does more than just answering questions- they personalize each experience for the customers. Even customers agree that the service experience is as vital as a company’s products or services.

With continuous bad experiences, customers will eventually abandon the brand. For a brand’s reputation, great customer service is crucial.

7 Best Practices Of Great Customer Service

As loyalty is a brand’s best friend- service leaders must put attention to offering impeccable customer service. Here are 7 practices that will help you to empower the team, leverage the right technology and meet customer expectations in a more balanced way.

Connect Customer Service To Broader Organization

Most customers expect harmonious interactions throughout a business. They want all departments to be on the same page- so that customer interaction is in tune across every touchpoint. Customers look for continuous interactions- not redirects toward other teams where they have to repeat the information. To have a connected source of information across the departments, companies rely on CRM system these The CRM system will give a detailed view of every customer interaction with your company. Therefore, everyone in the team has relevant data to know about customer details and queries on the screen. Therefore, they will know how to help the customer and if required, they can connect to another department to resolve the issue.

Offer Support Through Every Channel

When you want to excel- you must offer wonderful customer service from every channel- mobile, text message, email, and social media. No matter what channel a customer is using- he will want convenient, high-quality, and fast support.

Voice

Voice calls remain the top channel to have interaction between the customer and the service team. However, in a digital channel, a seamless connection between CRM and cloud calling becomes a survival imperative. Representatives get call information on the computer screen- while AI transcribes the complete interaction in real-time. It keeps the focus on the customer.

Mobile

Today, more service organizations have observed that their messaging and mobile app usage upped quite a notch. However, mobile offers asynchronous communications- so customers and reps have access to all the past interactions. It helps them to stay connected for an extended time.

Email

After voice, and phone, another favorite service channel is email. Email is convenient and gives the customers written records of their conversation along with the add attachments option. When you have a good CRM system, you can easily turn the interaction into a case.

Social Media

Now, over 70% of organizations use social media channels. It’s up to you to integrate both marketing and customer service data for the teams to get a particular view of the customer. It will help them to collaborate better and determine the right steps when the customer reaches out with an issue.

Chatbots

The use of chatbots has been on a rise since 2018. As chatbots use AI systems to analyze data while answering routine questions- they can answer back within seconds. The chatbots share relevant information based on the customer’s request. In case it is a complex request, the chatbots connect the customer to a representative for further support.

Self-service Channels

Your customers will use self–service channels to get fast answers to their simple queries. That’s why, the customer portal, customer community, and help center are three pillars of self-service channels. It eliminates the customers from reaching out to you via other channels. Many customers prefer self-service to solve simple matters. When customers choose self-service channels- it reduces case volume.

Video

Sometimes, few cases require face-to-face interaction- it can happen via video call. For example- reinstalling software or replacing a part of the equipment on your own. That’s why there’s a rise in video support at various organizations. If your organization offers visual remote assistance- customers can connect to any agent or technician using video. With expert guidance, they can resolve an issue on their own.

Striking Balance Between Speed And Quality

Representatives express that there’s difficulty in striking a balance between speed and quality. The cases are directed to the right agents- thanks to omnichannel. Managers get a detailed view of every activity of the contact center. It ensures that agents are dealing with the right cases- according to their availability and skills.

Another way of helping the reps to meet expectations is introducing automation. With automated workflows, agents are guided to take the right steps and complete an action. It is possible to repurpose the workflows/steps and help customers to execute a process on their own.

Train Representatives On Soft And Hard Skills

Today, every customer service rep must learn- active listening, exhibit empathy, deliver a wonderful, personalized experience to customers and showcase authentic product/service knowledge. Additionally, they must solve the cases swiftly. That’s why, over a half percentage of reps would agree- they need better training to do the job, exceptionally. It is important to provide continuous training to support the team while they take on complex cases. That’s why you must focus on increasing their hard and soft skills:

Interpersonal Skills

Be it in our personal space or professional space- how we make people feel matters a lot. The customer service team must learn the communication basics- positive language, listening, empathy and persuasion. Encourage them to think of any case from the customer’s standpoint.

Product/Service Knowledge

When it is time for a new release or update- inform all the employees about the product or service. Customer service reps are an integral part of a company- encourage them to learn about the products, services, and company protocols minutely. Provide them with opportunities to collaborate and shadow experts and improve their product knowledge.

Technical Expertise

The customer care members must be intuitive with the office technology. You can train them on new features and functions. After the training ask them about their feedback to improve the overall employee experience.

Professional Camaraderie

Even though the customer service team works one-on-one with their customers- there needs to be a professional camaraderie. For the members to work in a balanced state- maintaining open lines of communication and collaboration is important. Especially, if the customer service team is working remotely- regular standups are great to stay connected.

When customer service members are encountering individual complex cases- you can encourage them to collaborate to solve them. With the collaborative approach, reps and skilled experts come together to bring solutions to complex cases. Teams track the logs to solve particular cases for next time- if similar cases come up. It’s beneficial for new hires and junior employees as they gain new skills through the previous examples.

Driving Revenue With Customer Service

After a customer service rep solves an issue- they can take their relationship even higher by cross-selling and upselling. AI can help by analyzing customers’ data- like, previous orders and whether they buy or just check the products and services, etc. According to the data, AI can recommend relevant products and services to your customers.

Besides adding to your ever-growing revenue stream, the customer service team supports your entire business strategy. Every day, the customer service team retrieves customer insights and feedback. Why not ask the service team to be present at company meetings- and showcase customer feedback? The insights can lead to product improvements and innovations.

Evolve How You Measure Success

During the time of handling your customer- time is crucial. But that won’t unveil the whole story. You need to understand various ranges of metrics for understanding your customers better. Also, you would want to know their relationship with the company overall. Here are five essential service metrics to keep in mind to evaluate business success via customer service:

Customer Satisfaction

For customer service teams, high customer satisfaction is the “sweet melody”. To measure customer satisfaction- send out quick surveys to know how happy your customers are after interacting with the team.

Customer Retention

After providing customer service and customer disconnecting- does the customer come back to shop from the brand? Did the customers have a good experience or a frustrating experience?

Customer Effort

Do you have to put too much effort into resolving customer issues? Instead, you can create some easy-to-understand articles and optimize them accordingly to help customers resolve the issue faster.

Revenue

To determine growth in revenue collection- you should review the contact center analytics for quality customer service. Observe whether it is contributing to better sales per customer or a higher number of transactions.

Service-level Agreement Performance

Most companies offer service-level agreements for their contact center- for example, how long customers should remain on hold. To measure the improvement rate- compare the SLAs against the real performance based on contact center analytics.

What’s Great Customer Service?

The sentiment of experiencing good customer service never gets old. It’s the magical antidote for retaining customer loyalty. The service team is the core department of a business- they understand the customer on another level. The customer service team holds the power to make customers feel understood and special- by meeting their expectations. That’s a clear win-win for the team and organization.

10 Customer Service Qualities Your Customers Expect

Many brands mistake excellent customer service for 24/7 availability. Others consider it a quick resolution of the customer complaints. However, in reality, these are just the characteristics of good Customer Service, but not all of it. Practically, if you are not being able to connect with your customers on an emotional level, you are not serving them at all.

A 21st-century customer is purpose-driven. They care about quick resolutions as much as they want to feel valued. According to the consumer insights of PwC:

  • Three out of five customers prioritize their experience before making a purchase decision.
  • Two in three customers are moved by the quality of customer service and not by marketing and advertising.
  • Two among three customers choose different brands at any point in time right after one negative experience.

Thus, the kind of service you offer to your customers determines the majority of your brand’s success. But, how do you decide that you are treating your customers right? Explore some of the leading customer service qualities that your service representatives must possess.

1. Be friendly, polite and respectful

Be polite and respectful while interacting with your customers. Right from the very first moment they should feel that they are in good hands and their concerns will be taken care of.
As already mentioned, it’s not about round the clock availability. Rather, you must respect their time boundaries and expectations. If you’re trying to help them with a resolution, it’s essential to keep the conversation focused on that topic —no matter how long it takes! If there are more than one person helping them with this task (e.g., sales staff), make sure everyone knows what their respective roles are so that no one wastes time by repeating information unnecessarily or delaying the resolution.

2. Be knowledgeable

Be knowledgeable. Your customers expect you to have the answers when they’re in a quandary, and they want you to be able to solve problems for them. You don’t need to be an expert on everything—but if your company offers a product or service that can help them, then make sure that you have the proper information about it. If you can’t answer every question about what you offer, at least you can provide them with the links to your website where shoppers can learn more about it.

3. Develop Empathy

The secret of successful customer service is empathy and emotional intelligence. An empathetic service representative will always put himself in the customers’ shoes and always make an effort to understand their emotions.

For example, a shipping delay or a refund issue can be stressful on the customers’ part. And, if your customers are not comfortable articulating that specific emotional dilemma, it’s clearly understood that your customer service is faulty. Always keep in mind that most of the time a customer is driven by feelings when he reaches out to the service representative. So, whenever a service executive talks about any customer concern, the customer must feel that his problems will be taken care of.

4. Be a good listener

Listening is more than just hearing. It’s about paying attention and considering the grievances of the people on the other side. Your customers are more likely to trust you if they know that you’re listening. And they’ll appreciate it even more if they can see how much effort you put into it.
To demonstrate that you’re truly listening, try one of these techniques:

  • Make a direct eye-contact while listening to their issues. It makes them feel that you are focused on providing appropriate suggestions to people.
  • Use phrases like “I’m so glad” or “That makes sense.” These words show how much you value your customers/ thoughts.

5. Run a clear conversation

There’s always a right approach when it comes to responding to customer queries. Exceptional customer service starts with clear communication. It includes sharing just the right amount of information and asking appropriate questions at that time. Even your choice of words matter a lot. As you know every interaction matters and the way you communicate can lead you to a positive conclusion.

6. Be assertive

Being assertive is all about feeling confident in your words and actions. However, it does not mean being aggressive or passive in any way, but rather speaking clearly, positively, and with conviction. The sole aim of the customer conversation is to build a feeling of trust and nothing else.

If you’re not sure how your assertive sentence doesn’t sound rude or offensive (and we all know how tricky those things can be), it’s high time you start practicing it.

Being assertive does not mean to be aggressive. Even a note of compliment can build up your customers trust and boost confidence. It’s important to listen to your customers’ needs so that you can serve them better and that too in the most assertive way possible.

7. Be patient

Patience is a virtue and for a customer service representative, patience is one of the key qualities that he must practice. You should be patient with your customers and their issues because if you aren’t (or if you take the “easy” way out), it’s quite likely that your customers will leave.

Let your customers speak about their concerns. If someone calls in and complains about an issue with your product or service (and they’re not being unreasonable), listen to them patiently. In this case, it’s not about providing an instant or quick service, instead a lot about providing the correct solution. Maybe some of your products raise customer complaints. As a service executive, your job is to listen to the complaints and offer them a refund or something similar..

8. Practice positivity

Customers want to feel that you are as concerned as they are when it comes to resolving any issue. They appreciate it when you respond to their queries with sheer enthusiasm. They also want to know that your company is committed to providing excellent service to the customers. It goes a long way to building your brand identity.

A great idea is to accept your mistakes and take responsibility for them—this shows customers that you care about their experience as much as they do! And remember, a smile goes a long way toward making people feel welcome in your business!
Your customers have plenty of options and a single mistake can negatively impact their purchase decision. Keep conversations running smoothly throughout the transaction process. It’s always expected to create a positive impact on the customers.

9. Go far for your customers

Show your customers that you’re willing to go above and beyond for them. It doesn’t mean that you have to make huge sacrifices, but it might mean going out of your way to help someone in need or offering an extra service when no one else is around.
For example: If a customer needs something on an urgent basis and he calls your executive, the latter must provide him with a solution. Sometimes, these kinds of solutions are not in the scope of the normal responsibilities of the executives. However, getting this done can help them go ahead and leave a positive impact on the customers.

10. Excellent Problem Solving Capabilities

Adaptability and out-of-the-box solutions to customer dilemmas are some of the best skills you need for a successful customer service journey. If a customer service executive comes with a creative and constructive approach to solving problems, your customers will confide in you in the long run. As a result, they will get full-fledged personalized assistance.

Customer service is a dynamic and ever-changing field. The customer service industry has become a major part of our economy, with companies all around us relying on their employees to provide excellent customer service.

To ensure you’re providing customers with the best possible experience, it’s important that you focus on developing these qualities:

How ConvergeHub takes Customer Service to the next level?

Believe it or not, customer support is a skillset and it takes an emotional connection to reach out to your customers on a deeper level. However, with a CRM tool like ConvergeHub, your team can keep track of every single customer you come across. It is a complete customer lifecycle management CRM tool that enables your team to stay updated at every level of customer interaction. Moreover, ConvergeHub allows your team to access each of the customer details which further helps the support team to provide tailored support as per the customer’s needs.

What you can track with ConvergeHub?

  • How do your customers interact when they open your emails?
  • Where they are in the buyer’s journey
  • Business & industry they are associated

Last but not the least

The quality of your customer service is critical to your business’s success. The customer support team is the face of your company and the key point of human contact. An effective service builds brand loyalty, customer retention, business growth, and profits. In other words, your customer service reps are your business’s secret weapon. The following stats will explain it all.

  • 81% of companies delivering superb customer service outperform their competition. (Peppers & Rogers Group)
  • 70% of buying experiences are driven by the emotional response you create in your customers. (McKinsey)

the enemy of innovation

When you think of ‘innovation’ what comes to mind? Do you think innovation is inventing something totally new that changes the world? Do you think inventiveness is only limited to scientists and engineers? Does it only apply to creating new products?

In today’s world ‘innovation’ is ‘doing or building something different that creates or adds more value’.

Inventiveness is not limited to scientists and engineers.

It is not limited to achieving big breakthroughs.

Nor is it limited to creating new world-changing products.

It could be a small everyday improvement …
that makes a difficult task easier …
that makes the complicated simpler …
or the expensive more affordable …

So, if everyone can innovate, why is it not more common?

There are many reasons why innovation is so hard to achieve.

There are many barriers to innovation …

But the biggest barrier to innovation is also the one that is least obvious and least talked about.

Inertia.

Organizational Inertia.

Businesses are built to deliver predictable results.

Consistency.

Certainty.

Reliability.

These are the traits that make a business successful today.

But these are also traits that stifle innovation that will make the business successful tomorrow.

And that is the challenge that organizations face.

Rewarding the status quo will not trigger meaningful innovation.

Original ideas are not predictable.

Fear of failure does not generate bold ideas.

So, the first step to break this Inertia is to deliberately commit to innovation.

Start small.

But reward bold innovative behaviors.

And don’t back off when bold ideas fall flat.

Because that is where innovations begin.

If you would like to know more about how ConvergeHub can help you drive innovation by making complex time consuming processes simpler through automation and intelligence, talk to us.

Or, if you would like to check it out yourself, go ahead and create a free ConvergeHub account here.